Billing Specialist

 Responsibilities include:

·  Prepare claims and related documentation for submission to government funding sources in accordance with requirement of the funding source. Reconcile general ledger activity to monthly claims to ensure that the expenses are claimed in accordance with the terms of the contracts. .

·  Manage program related invoices including general ledger coding, encumbering of funds and approval of contract related invoices.

·  Monthly analysis of contract spending (cumulative pages) and preparation of budget modification, when needed, in order to ensure contract funding is fully expended in accordance with contract terms.

·  Effectively communicate with funding source, vendors, and agency personnel regarding the program contract.

·  Prepare and record credit/debit memos for recoupment of advances or expense disallowances.

·  Provide quarterly reconciliation of program billing to the program budget, including projecting the balance of the contract spending.

·  Provide copies of contract related materials to appropriate agency personnel.

·  Maintain year to date claim logs and reconcile quarterly to the client bill history report.

·  Maintain audit documentation for assigned billings.

·  Perform any assigned tasks by Contract Manager, Controller or CFO.

·  Maintain all required contract related documentation and reporting required by the funding source (i.e. MWBE support).

Qualifications and Requirements include:

  • Minimum Associates Degree in Accounting or related field.
  • Minimum 3 years' experience working in an accounting/bookkeeping related environment.
  • Accounting software experience
  • MS Excel and Word proficiency
  • Outlook email, good writing and communication skills.


  • Full-time 35 hours per week.  Flexible schedule including work/life balance


Benefits Include:

  • Medical, dental, life, supplemental life, STD/LTD insurance, and employer contributed pension (403b thrift plan)
  • Accessibility to other voluntary benefits such as TDA, flexible spending account, AFLAC cancer care, personal accident, and supplemental dental insurance.
  • 20 vacation days, 12 sick days, 4 personal days, 12 holidays and 2 floating holidays per year.

All positions at FCA are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.