The Opportunity

FCA is excited to announce an opportunity for the position of Executive Assistant. As we continue to grow and evolve, we are seeking an assistant that will provide high-level administrative support to the President/CEO and other C-Suite members, as needed!

The ideal Executive Assistant will create a positive workplace culture, exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills. Balance multiple priorities and a commitment to doing so with the utmost discretion.

Specifically, the responsibilities and qualifications of the position include:

Responsibilities

• Maintain and coordinate the President/CEO's daily calendar of meetings and events.
• Manage incoming and outgoing correspondence and communications on behalf of the President/CEO.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of FCA's objectives.
• Arrange travel and accommodation for C-level executives.
• Prepare expense reports and credit card reconciliations.
• Screen incoming telephone calls and visitors; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Maximize the President/CEO's time by reading, researching, collecting, and analyzing information as needed, in advance.
• Maintain Board correspondence including preparing agendas, scheduling meetings, taking minutes, and completing necessary reports.
• Ensure that all office equipment and machines are operational, and that supply inventory is ordered and maintained.
• Supervise, train and coordinate coverage for support staff.
• Participate in all required agency, program and regulatory meetings and trainings.
• Assume other tasks, projects and responsibilities as assigned.

Qualifications

Required:

• Bachelor's degree
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Exceptional written and verbal communication skills, with a keen eye for detail and accuracy.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility and adaptability to changing priorities and deadlines.
• Strong interpersonal skills with the ability to build relationships at all levels.
• Ability to work independently with minimal supervision and take initiative to anticipate needs and address issues.
• Valid and clean New York State Driver's License

Preferred:

• Minimum 5+ years as an executive assistant supporting C-level executives in a fast-paced environment.

Compensation Information

• The competitive compensation range is reflected with FCA's framework, culture, and values. Individual pay decisions will vary based on skills and experience' while still allowing for growth.

Additional Information

• Salary: $85k - 90k
• Schedule: (M-F), evening and weekend hours, as needed
• This role is full-time (35 hours/week), Exempt.

Benefits Information

• Full Health/Dental/Vision Insurance
• Generous, vacation, sick, personal, and floating holiday time
• 403(b); with generous employer contribution
• Flexible Spending Account (FSA)
• Pet Insurance
• Short Term (STD) and Long Term (LTD) Disability Insurance
• Life Insurance
• Employee Assistance Program (EAP)

FCA is proud to be an equal opportunity employer! We celebrate diversity and are committed to creating an inclusive environment for all employees.